CMS 855A Application Completion/Submission Questions
- Does a provider have to submit a new signed and dated Authorized Official/Delegated Official (Section 15/16) each time the provider submits additional information?
- Who can a contractor speak with in regards to 855A questions, requests, verification etc?
- Is the 9-digit zip code required on the 855A form?
- Can a provider submit more than one Authorized Official?
- Can a provider change the Administrator, Director, CEO as the primary contact person for correspondence with a request letter or phone call?
- How long does it take WPS to review an 855A application?
- How long does it take to obtain the CMS Form 2007 Tie-in Notice?
- When completing the CMS 855A application, should the provider check (change, add, delete) and the effective date on all sections that contain this option?
- What date do I put in the effective date field?
Q1 - Does a provider have to submit a new signed and dated Authorized Official/Delegated Official (Section 15/16) each time the provider submits additional information?
A1 - Yes. Anytime additional information accompanies the original submission of an 855A application, the contractor must have a new signed and dated section 15/16. The authorized signature verifies that all information submitted is complete and accurate.
Q2 - Who can a contractor speak with in regards to 855A questions, requests, verification etc?
A2 - According to Pub 100-08 PIM Chapter 10 Section 17.2, “Once the provider has submitted an enrollment application (as well as after it has been enrolled), the contractor may not release –either oraly or in writing – any information about the provider’s enrollment status (unless specifically authorized in some other CMS instruction) to any person in the provider’s organization other than an authorized or delegated official of the provider, or the provider’s contact person listed in section 13 of the CMS-855A.”
Q3 - Is the 9-digit zip code required on the 855A form?
A3 - Yes. The provider must submit a 9-digit zip code for all locations listed on the CMS 855A form. If a section of the 855A form does not contain the full 9-digit zip code, the contractor will request the appropriate sections be revised and resubmitted.
Q4 - Can a provider submit more than one Authorized Official?
A4 - Yes, as long as each authorized official meets the definition stated in Pub 100-08 PIM Chapter 10 section 1.1. The provider will also need to submit a section 6 for each authorized official on the CMS 855A form.<
Q5 - Can a provider change the Administrator, Director, CEO as the primary contact person for correspondence with a request letter or phone call?
A5 - No, a provider will have to submit a CMS 855A application to change “Ownership Interest/Managing Control Information (Individuals).” A provider will need to submit a section 6 for each individual that no longer has ownership interest and managing control (check delete and effective date) and a section 6 for each individual that has taken over ownership interest or managing control (check add and effective date).
Q6 - How long does it take WPS to review an 855A application?
A6 - Even though we try to expedite all 855A applications as quickly as possible, it may take more time depending on volume and time spent on each application.
Initial Enrollment and Change of Ownership Applications
May take up to 180 calendar days
Revalidation, Reactivation, Recertification, Full Applications
May take up to 180 calendar days
Change of Information Applications
May take up to 90 days
Termination Applications
May take up to 60 days
Please note: In order to help expedite the process, please ensure that all required fields and sections of the 855A application are completed and are 100% accurate. Please also include the necessary attachments with the 855A application. This will help to eliminate requests for additional information causing delays in processing the request.
Q7 - How long does it take to obtain the CMS Form 2007 Tie-in Notice?
A7 - There is a possibility that a Tie-in Notice will be issued within 6 to 9 months from the date the contractor forwards the necessary documentation to the State Agency and CMS Regional Office.
Q8 - When completing the CMS 855A application, should the provider check (change, add, delete) and the effective date on all sections that contain this option?
A8 - Yes. Per Pub. 100-08 PIM Chapter 10; section 5.1 contractors “shall ensure that the provider completed all required data elements on the CMS-855 – including all effective dates - and that all supporting documentation has been furnished.” That is, every required data element on the CMS-855 application must be fully completed, regardless of: (1) the relative materiality of the data element in question; or (2) whether the missing data is available elsewhere on the provider’s application.
Q9 - What date do I put in the effective date field?
A9 - The effective date should be the date the organization, location, or individual became a part of the organizational structure or left the organizational structure.
Page Last Updated: Thursday, 18-Mar-2010 05:48:23 CDT
